Dearborn County Jail Addition & Renovation
Lawrenceburg, IN
Request for Qualifications Notification
Project Location: 301 West High Street, Lawrenceburg, IN
Responses Due date and Time: Not later than 4:00 p.m. local time on 04/13/2012
This Request for Qualifications (RFQ) serves as official notification of needed professional services. This RFQ is being issued to solicit documents from firms qualified to perform Construction Management (CM) or Project Management (PM) Services for the construction of an Addition and Renovation to the Dearborn County Sheriff’s Office and Jail. A submittal does not guarantee that the firm will be contracted to perform any services but only serves as notice that the firm desires to be considered.
Contact for Questions on RFQ: Teresa Randall
Dearborn County Administrator
County Administration Building
215 B West High Street
Lawrenceburg, IN 47025
Phone: 812-532-2085
Teresa Randall is to be your only contact. There is not to be any discussion about this RFQ with any other county personnel. Any breach of this provision may be grounds for disqualification from the selection process.
Submittal Requirements:
1. Request for Qualifications (required content and instructions follow).
2. All submittals shall be made to the Dearborn County Commissioners.
3. As a second attachment and under separate cover, submit your firm’s proposed fee structure on company letterhead (required content and instructions follow).
4. An original and eight (8) copies are to be submitted.
Submit To: Dearborn County Commissioners
c/o Teresa Randall, Dearborn County Administrator
215 B West High Street
Lawrenceburg, IN 47025
Pre-Selection Procedures:
· The submitting firm shall be a recognized Construction Manager (CM) or Project Management (PM) firm.
· The Construction Management/Project Management firm must reside in the State of Indiana
· It is preferred that the Construction Management firm has previous CM/PM experience with jail construction. If the firm does not have CM/PM jail experience, the firm must demonstrate experience with projects of similar size, scope, duration, magnitude, and complexity.
A Construction Manager/Project Manager will be selected for work items further described herein and, in part, based on the evaluation of the Request for Qualifications and other required documents. The final CM/PM Selection will be made by the Dearborn County Commissioners (Commissioners) or designated Selection Team.
After reviewing all RFQ’s, the Commissioners may require short list selected firms to make presentations demonstrating their firm’s Construction Management/Project Management experience as well as compatibility with the rest of the team and with the Scope of the Project.
The Commissioners reserve the right to reject any or all submittals.
Requirements for Request for Qualifications
A. General instructions for preparing and submitting a Request for Qualifications
1. Provide the information as set out in Item B below, in the same order listed, and signed by an officer of the firm. Do not send additional forms, resumes, brochures, or other material unless otherwise noted in the item description.
2. RFQ’s must be received no later than “Response Due Date and Time” as shown on page one (1) of the RFQ. Responses received after this deadline will not be considered.
B. Request for Qualifications Content
1. Firm Overview
a. Provide the firm name and address of the responsible office from which the work will be performed.
b. List the executive(s) responsible for this Project and telephone numbers.
c. List the firm’s certifications, licenses, and authorities within the State of Indiana as appropriate.
d. How many years has your firm been performing Construction Management/Project Management Services under the name stated above? Provide a brief history of your firm.
e. List your total number of full time employees and number of persons you expect to dedicate to this project.
2. Services
a. Explain your firm’s involvement in the planning for facility needs. Give examples where your firm has been involved with long range facility plans on projects.
b. Briefly explain your pre-construction phase services.
c. Briefly explain your construction phase services. Be sure to include the technologies, innovations, and/or resources you will use during construction to effectively manage the project on the client’s behalf. Include details on your field staff experience. (If you possess CM/PM jail experience, reference jail technologies, innovations and/or resources specific to jail construction that you will employ.)
d. Briefly explain your technical services and value engineering/estimating capabilities such as number of estimators, and at what stages of design estimate are provided. Be as specific as possible. Discuss your approach to estimating on projects with limited design information.
3. Experience/References
a. List all Jail projects in which your firm has been involved as the Construction Manager/Project Manager over the last ten (10) years. Include the following:
1. Project description and completion dates
2. Owner name, contact person and telephone number(s)
3. Construction cost
4. Architect
b. List comparative projects of similar size, scope, duration, magnitude, and complexity in which your firm has been involved as the CM/PM over the last three (3) years. Include the following:
1. Project description and completion dates
2. Owner name, contact person and telephone number(s)
3. Construction cost
4. Architect
c. Describe your firm’s experience involving new jail technology such as networks, integrated technology systems, surveillance, and security systems, if any.
d. List your experience in managing project phasing with major and/or jail additions and renovations; especially when it comes to security, public access, and inmate classification separation during construction.
e. List any projects in which you have had CM/PM experience working with RQAW as the project Architect. If you have not worked with RQAW, discuss your approach to working with a new Architect on a project of this magnitude.
4. Project Personnel
a. Provide a project organization chart. Include a one page resume for each team member highlighting relevant experience.
5. Project Approach
a. The Commissioners are sensitive to Indiana Statutes and potential conflicts of interest between CM’s/PM’s and Prime Bidders. In this context, explain your approach to maximizing local trade contractor participation and minimizing any conflict of interest.
b. What is your approach to the establishment, use and management of contingency funds?
c. What is your approach to finalizing a job?
d. Explain how your firm will relieve the work volume and day-to-day involvement of the project of the Commissioners and County Administrator.
e. Explain on one page why your firm is the most qualified for the project.
Requirements for Fee Structure Submittal
A. General instructions for Preparing and Submitting Fee Structure:
1. Provide Lump Sum Professional Fee information (required by Statute) for this Project as well as any reimbursable items not included in the Professional Fee. The Professional Fee should be a firm number based on the Project Scope and Schedule.
2. List fees (included in lump sum) of any consultants you intent to use.
3. Break down the fee by Preliminary Design Phase, Pre-Construction Phase and Construction Phase.
4. Discuss how the firm’s fee will represent the best possible expenditure of public funds for the services provided for this project.
5. The fee must include ALL basic services as outlined in AIA Document C132, 2009 Edition.
B. The Fee Structure Submittal must be submitted as a second attachment under separate cover and included with the RFQ in a sealed envelope. The sealed envelope containing the fee information will not be opened until after the interviews are completed and evaluations are complete. The Commissioners will use AIA Document C132, 2009 Edition as the Contract for this Project.
Work Item Details:
Project location: 301 West High Street, Lawrenceburg, IN
Project Phases Included: Preliminary design, Schematic Design, Design Development, Construction Documents, Bid and Award, Construction
Project Scope/Description: 1. A 120 bed housing pod addition primarily composed of 4 bed dormitory style units around a central control room to minimize the required staff.
2. Relocation of the Kitchen and Laundry to the first level of the cell pod addition to accommodate space needs of each and be central to a future cell pod to the West.
3. An expansion of the Administration area.
4. An expansion of the vehicular sally port.
5. Renovation of the Intake and Process Area expanding into vacated kitchen space.
6. Return the space in the existing jail that was originally designed to be Work Release back into Work Release.
7. Minor renovation of the existing basement to maximize the use of the space to accommodate Evidence Storage, Evidence Processing and Lab, Records Storage, Patrol Lockers, Toilet and Showers, Fitness Area and the existing Mechanical/Electrical equipment.
8. The anticipated schedule is to have a Pre-Construction/Design of six (6) months; Scoping/Bidding/Award/Contracts/Staging of the three (3) months; New Construction of sixteen (16) months, and Renovation duration of six (6) months. All submitted approaches and fee structures should represent this schedule.
9. The RQAW report dated October 12, 2011 is attached to assist the firms in developing a project approach and fee structure.
